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AICO / Operational projects

Systems we built. Everyday work.

Three projects belong to the same automotive network, in different departments and at different times. The fourth concerns a construction company. Each case explains the scope built and the operational change; client names and data remain confidential.

Automotive network · 300+ locations

Network governance

Project fact

6 connected areas · first release in under 30 days

Starting point

A head office reading the network from spreadsheets, email and separate systems. Every question from leadership meant rebuilding the picture by hand, and field managers logged visits wherever they could.

What we built

  • Network CRM for area managers: visits closed from the phone in three taps, automatic follow-up, morning brief, promotions, contracts with e-signature
  • Dealer portal with sales trends, monthly campaigns and documents
  • Order portal linked to the ERP and credit limits, with automatic classification of requests
  • Events and convention module with invitations and confirmations
  • Leadership view with history since 2019, reconciled with billing data

What changes for the people doing the work

Leadership reads the network in one view. Field managers close the work on site and the data reaches head office the same day, with no intermediate steps.

Scope and timing

Published as an anonymous case study. Timing refers to the first release, not the entire project.

Same network

Network development and recruitment

Project fact

1,300+ candidates in the funnel · 1,600+ historical visits reconciled

Starting point

Network expansion lived in spreadsheets and phone calls. Candidates had no shared status, visits were closed without a comparable report and leadership saw the funnel only after the fact.

What we built

  • Geographic prospecting by micro-area, with municipal data and AICO Cortex area analysis
  • Financial screening integrated with a credit rating provider
  • Candidate board with status, owner and next step for every case
  • Structured visit report: outcome, potential, temperature, next step, saved in a single transaction
  • Control tower for leadership: funnel, velocity, territory, data quality

What changes for the people doing the work

Every candidate has one status and one owner. Leadership sees the funnel by area and by week, and historical visits were reconciled without inventing missing data.

Same network

Incentives and network wallet

Project fact

3 different calculations became 1 ledger

Starting point

Network incentives were calculated three different ways, with PDF statements scattered between administration, head office and dealers. Every request to use them went through an email and a manual check.

What we built

  • Single ledger of movements with reasons, approval states and linked documents
  • Balance computed from the ledger, identical for head office, administration and dealer
  • Head office management: balances, movements, requests, import and export for administration
  • Wallet in the dealer portal: guided requests and paying orders with the balance
  • Gradual activation by dealer category, with a check before opening to everyone

What changes for the people doing the work

One balance, read by everyone the same way. Requests follow a path with states and approvals, and every movement has its document.

Construction company

Job management

Project fact

Incremental releases in production, without stopping the work

Starting point

Estimates, revisions, site checklists and documents handled between files, email and people’s memory. Management and office worked on the same job without a shared view, and margin was discovered at the end.

What we built

  • Estimates with hours and budget, versioned revisions and tracked acceptance
  • Site checklists generated from job data, ticked from the field
  • Document queue with owner and status
  • Accounting with margin per job
  • Role-based access between management and office, with two-factor authentication

What changes for the people doing the work

From estimate to margin in a single sequence. Office and management look at the same job, and every revision leaves a trace.

The same method. Your work at the centre.

Networks, sales and operations have different workflows. We start with the step slowing you down, the systems you use and the people involved.

Let’s talk about your caseSee the system in action
05 / The next point is yours

Let’s define the first step.

Start with one concrete process in your business. In our first conversation we identify the problem, the people involved and the priority to address first.

What happens in our first conversation

  1. Start with your process

    One concrete example, the tools involved and the people using them every day.

  2. Identify the priority

    The critical handoff and the first useful scope to explore.

  3. Agree on the next step

    If the project is a good fit, we agree on the analysis needed for a tailored proposal.

Prefer to write directly?info@aicosystem.ai

Tell us what needs improving. Bring an example of your current workflow to the first conversation.

Not sure where to start?

Choose the closest match to your work. This is an initial direction, not a savings estimate.